COVID 19

Heartwood COVID19 Policy, Response and Communication Plan

Heartwood Nature Programs is open and following the

 Washington State Department of Health for Childcare, Youth Development and Day Camps.

 It is important to state that much is unknown about COVID19. It is up to you to weigh the risks and benefits of enrolling your child in this program. We are committed to following the most up to date advice from the Department of Health and we will adjust our policies as new information arises. Your health, your child's health, and the health of our staff are first and foremost on our minds.

Heartwood COVID19 Policy, Response and Communication Plan

Updated 11/29/20

Based on the rapidly evolving nature of the COVID19 pandemic, this document will change based on the latest information provided by the Washington State Department of Health and the CDC.

This plan is based on Department of Health Guidelines for  Child Care, Youth Development, and Summer Day Camps.

Heartwood will ensure staff are trained in health and safety protocols for our site, including how to screen for symptoms, handwashing, maintain physical distance, frequent cleaning, and what to do if someone develops signs of COVID-19. 

 

In this document:

  1. Protocols for ongoing communication with families

  2. Drop off and pick up routines

  3. Daily health screenings

  4. Group size limits

  5. Substitute Teachers and Visiting Staff Members 

  6. Hygiene practices

  7. Mask requirements

  8. Physical distancing

  9. Managing materials

  10. Cleaning and disinfecting procedures

  11. Bathroom use

  12. Lunchtime

  13. If a program participant is sick and COVID19 is not suspected

  14. If a program participant suspects they may have COVID19 and has not been around anyone known to have COVID19

  15. If a program participant believes they have been exposed to someone with COVID19

  16. If a program participant discovers they have been exposed to someone with COVID19

  17. If a program participant has COVID19 

  18. If a program participant develops signs of any illness while programming is in progress

  19. If your child has chronic symptoms that are not related to communicable diseases

 

  1. Protocols for ongoing communication with our community:

    • Teachers will have ongoing conversations with students and families about the importance of staying home when sick, physical distancing, hand hygiene, as well as the use of cloth face coverings when appropriate. 

    • Directors will have ongoing conversations with staff about the importance of staying home when sick, physical distancing, hand hygiene, as well as the use of cloth face coverings when appropriate. 

  2. Drop off and pick up:

    • Only 1 family will sign in with a teacher at a time.

    • No lines for signing in and signing out.

    • Families will stay in or near their car until the previous family is signed in and no longer with the teacher.

    • If parents/guardians want to leave the general area of their car they must stay six feet apart.

    • Teachers will sign in each student so that no one is sharing pens.

    • Teachers will offer (but not require) hand sanitizer to participants upon sign in.

    • All adults and children must be wearing masks at check in.

    • If families want to talk with teachers and the conversation requires some time, they must wait to do so until all other families are screened and signed in for the day.

    • Teachers may use cones, flags, or other signs to create 6 foot boundaries between groups if families are not staying near their cars.

    • Drop off suggestions for families (this may not be possible for all families, so this will be encouraged but not required):

      • Have the same adult drop off and pick up the child each day.

      • Avoid carpooling when possible. 

  3. Daily Health Screenings:

    • Teachers will take their own temperatures every morning and record it in a log.

    • Families will take the temperature of all program participants at home, prior to arriving at St. Edward State Park AND will take a picture of the results AND will send the photo to the teacher.

    • Teachers will have a thermometer on location for BACKUP USE ONLY. No-touch thermometers frequently malfunction in cold, foggy and wet conditions.

      • If a family has forgotten to do a temperature check prior to arrival at school, weather allowing , teachers will take temperatures on site.

      • If the weather conditions cause the thermometer to malfunction, the family may borrow the thermometer and attempt to do a temperature check in their personal vehicle (thermometers will be sanitized between uses).

      • If the thermometer continues to malfunction, the family must return home and do a temperature check as described above.

    • Teaching will ask the following Daily Health Screening Questions: 

      • Does your child/youth have any of the following symptoms? 

        • A cough 

        • Shortness of breath or difficulty breathing 

        • A fever of 100.4°F or higher or a sense of having a fever 

        • A sore throat 

        • Chills 

        • New loss of taste or smell 

        • Muscle or body aches 

        • Nausea/vomiting/diarrhea 

        • Congestion/running nose – not related to seasonal allergies 

        • Unusual fatigue 

      • Does anyone in your household have any of the above symptoms? 

      • Has your child/youth been in close contact with anyone with suspected or confirmed COVID-19? Has your child/youth had any medication to reduce a fever before coming to care? 

    • Teacher to check the child for signs of being sick, such as flushed cheeks, tiredness, and in the case of infants and toddlers, extreme fussiness. 

  4. Group size limits:

    • Group sizes will total no more than 14 students and 3 adults. The maximum group size allowed by the Washington State Department of Health is 22.

    • Each group will stay together throughout the day. Students will not be traded between groups.

    • Teachers will not combine groups, including at opening and closing, and keep staffing the same within each group every day. Exceptions include when substitute teachers are needed or when an Executive Director is observing the class or mentoring a teacher.

    • Participants will practice physical distancing (6 feet) as much as possible. The Washington State Department of Health acknowledges that the  ability to do this will depend on children and youth ages and on their developmental and physical abilities.

    • Participants will generally have separate supplies. Any shared supplies will be disinfected after use.

  5. Substitute Teachers and Visiting Staff Members:

    • Any adult who is not a normal part of the group will wash hands immediately upon entering and upon leaving the space. 

    • Any person providing breaks who is not a normal part of the group must wear a cloth face covering at all times when they are in the group space. 

    • Teachers will consider timing when bringing in adults who are not normally part of a group to minimize close interactions with children.

  6. Hygiene Practices:

    • Participants will wash hands often with soap and water for at least 20 seconds under running water. 

    • Participants will wash hands before meals or snacks, after going to the bathroom, after nose blowing or sneezing, after holding hands and before leaving to go home. 

    • Hand sanitizer:

      • When soap and water are not readily available, use an alcohol-based hand gel with at least 60% alcohol. 

      • Alcohol-based hand gels are not allowed for children under age 2.

      • Hand sanitizer will be offered to participants upon arrival and departure each day. Hand sanitizer use is optional and may be refused at these times.

      • Hand sanitizer will be managed and monitored by the teachers.

      •  Hand sanitizer is not a substitute for hand washing. When participants can wash hands instead of using hand sanitizer, they will wash hands.

      •  Hand sanitizer kept in children’s personal belongings is a poisoning hazard. The brand will be checked to ensure it is not on the FDA list of dangerous hand sanitizers containing methanol: https://www.fda.gov/drugs/drug-safety-and-availability/fda-updates-hand-sanitizers-consumers-should-not-use#products

      • If a parent or guardian wants to send a particular hand sanitizer to the program with their child, they must be check to ensure it is not on the FDA list of dangerous hand sanitizers containing methanol: https://www.fda.gov/drugs/drug-safety-and-availability/fda-updates-hand-sanitizers-consumers-should-not-use#products. Families must also choose a mini-size bottle that will store easily in a teacher’s backpack, label the bottle clearly with their child’s name and allow the teacher to store the hand sanitizer so that it is only accessible under teacher supervision.

      • Per the CDC: “Swallowing alcohol-based hand sanitizer can cause alcohol poisoning. In fact, calls to US poison centers for alcohol-based hand sanitizers increased by 36% from 2019 to 2020. Hand sanitizers should be stored up, away and out of sight of children and should be used with adult supervision for children under 6 years of age.”

  7. Mask requirements:

    • Children and youth aged five years or older must wear cloth face coverings at child care, preschool, or day camp. 

    • Children aged two to four years may wear cloth face coverings. 

    • Cloth face coverings should not be worn by: 

      • Children younger than age 2 years. 

      • Those with a disability that prevents them from comfortably wearing or removing a face covering. 

      • Those with certain respiratory conditions or trouble breathing. 

      • Those who are deaf or hard of hearing and use facial and mouth movements as part of communication. Those advised by a medical, legal, or behavioral health professional that wearing a face covering may pose a risk to that person. 

    • Per CDC guidelines: “Masks may be challenging for campers (especially younger campers) to wear in all-day settings such as camp. Masks should be worn by staff and campers (particularly older campers) as feasible, and are most essential in times when physical distancing is difficult.”

    • The information regarding CDC guidelines can be found here: https://www.cdc.gov/coronavirus/2019-ncov/community/schools-childcare/summer-camps.html

  8. Physical distancing

    • Unnecessary physical contact will be avoided as much as possible, but teachers may administer care and emotional support for children through holding hands, pat on the back or a hug. Staff will wear masks and wash or sanitize their hands as well as the child's hands after comforting.  

    • Teachers will encourage children to think of ways to express kinship and empathy without being physically demonstrative. However, it is possible children may hold hands, pat a friend on the back, or hug a friend. While teachers will do their best to limit these types of interactions by offering alternatives, children will not be disciplined or admonished for doing so.

  9. Managing Materials

    • Heartwood will minimize the use of shared materials. Each participant will have their own journal and pencils (provided by Heartwood on the first day) and these items will stay in  personal backpacks when not in use. 

    • Participants will wash hands before and after using shared tools such as hammers, stakes, knives, trowels, and these items will be disinfected after use.

    • Some items that cannot be used individually or cannot be sanitized (examples include books, microscopes, field guides, tarps, ropes, bungees, loose paper). Teachers will reduce the number of children who can participate using these items by assigning turns to specific children to use on alternating schedules, requiring children wash hands before and after using these materials or completely forgoing these activities. 

    • Teachers will secure the daily outdoor space by removing objects such as trash and items the public has left behind.

  10. Cleaning and disinfecting procedures:

    • Teachers will use disinfectants that are registered for use by the EPA and included on List N. List N disinfectants are known to kill the virus known as COVID19. This list can be found here: https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2-covid-19#filter_col1

    • When disinfecting, teachers will keep the surface wet for at least one minute and follow the disinfectant instructions on the label.

    • Heavy use of disinfectant products will be used when children and youth are not present and the indoor area can air out before the program continues. 

    • Teachers will hollow the product label warnings and instructions for PPE such as gloves, eye protection, and ventilation. 

    • Teachers will keep all chemicals out of reach of children. Disinfecting wipes will be stored in teachers backpacks, bottled disinfectants will stay locked in the car until needed after class.

    • Heartwood will have a Safety Data Sheet (SDS) on file for each chemical used by the program. 

    • Per the park Ranger, Daryl Kline, public restrooms at St. Edward State Park are cleaned daily and ALSO as needed.

    • Before using the public restrooms at St. Edward State Park, teachers will use disinfecting wipes on high touch surfaces like doorknobs, faucet and flush handles. Sprays cannot be used due to lack of proper ventilation and at the request of the Park Rangers, as many spray disinfectants can corrode pipes and fixtures.

    • Portapotties will be locked when not in use and are for Heartwood participants only.

    • High touch surfaces in the Portapotties will be wiped down with Kirkland Brand Disinfecting Wipes at 1:00pm every day and as needed.

    • Portapotties will be sprayed with Honest Disinfecting Spray (EPA #85837-4) at 3:10pm every day and the spray will be left to sit and dry as per instructions on the label.

    • Portapotties will be cleaned by the portapotty provider once a week.

    • Teachers will wash hands after they clean. 

    • Teachers will NOT clean:

      • Outdoor spaces and playgrounds—it is not an efficient use of supplies and is not proven to reduce risk of COVID-19 to the public. 

      • Wooden surfaces (play structures, benches, tables) or groundcovers (mulch, sand). The Washington State DOH recommends against this.

  11. Bathroom use:

      • Plan for Portapotties: 

        • Disinfect every two hours, at 1:00 p.m with Kirkland Brand Disinfecting Wipes and 3:10 p.m. with Honest Disinfecting Spray (EPA #85837-4).

        • One person at a time in the portapotty.

        • Masks required in the portapotty.

        • Handwashing required after bathroom use.

      • Plan for Park Bathrooms:

        • Teachers will disinfect doorknobs, flush handles and sink handles with Kirkland Brand Disinfecting Wipes.

        • Three children maximum allowed in the park bathroom at a time.

        • Teacher will stand at the bathroom entrance and hold the door open for maximum air flow.

        • Masks required in bathrooms.

        • Handwashing required after bathroom use.

        • If a program participant has a bathroom accident, a parent or guardian will be called and the participant will be picked up and taken home as soon as possible. The participant may return to the program after changing clothes and cleaning up thoroughly with soap and warm water. Families must take the participant home to clean up.

  12. Lunchtime:

    • Participants will bring personal water bottles for use and the group will not have access to the public water fountain. Water bottles must be labeled clearly to prevent accidental mix ups between children.

    • Lunch boxes and water bottles will stay inside personal backpacks until lunch to prevent mix ups between children.

    • Teachers will remind parents to label all items to present mix ups, bearing in mind many children come to the group with the identical items purchased from the same places.

    • At lunchtime, children will sit 6 feet apart. 

  13. If a program participant is sick and COVID19 is not suspected:

    • Stay home for 72 hours AND be symptom and fever free for 24 hours.

    • Notification to other class participants will only be made if a positive COVID19 test result is made.

  14. If a program participant suspects they may have COVID19 and has not been around anyone known to have COVID19:

    • The participant will email info@heartwoodnatureprograms.org to inform the program directors.

    • The program directors at Heartwood will contact the Department of Health for guidance.

    • The participant will stay home and return only after being tested and receiving negative results OR the participant will stay home and return when the participant has been fever and symptom free for at least 24 hours without the use of fever reducing medication AND at least 10 days have gone by since symptoms first appeared. 

    • The family of the participant that suspects they may have COVID19 will be emailed the following link: “What to do if you have COVID-19 symptoms but have not been around anyone diagnosed with COVID-19” https://www.doh.wa.gov/Portals/1/Documents/1600/coronavirus/COVIDconcerned.pdf

    • Notification to other class participants will only be made if a positive COVID19 test result is made.

    • Per the Department of Health, if a participant has a suspected case of COVID19 they must notify all of the people they were in close contact* within the last 48 hours *Close contact occurs when someone has been in close proximity (less than 6 feet) for more than 15 minutes to a person or persons diagnosed with COVID19.

  15. If a program participant believes they have been exposed to someone with COVID19:

    • The participant will email info@heartwoodnatureprograms.org to inform the program directors.

    • The program directors at Heartwood will contact the Department of Health for guidance.

    • The program participant should quarantine for 10 days and watch for signs of fever, cough, shortness of breath, and other COVID-19 symptoms during the 10 days after the last day they were in close contact* with the sick person with COVID-19. 

      • *Close contact occurs when someone has been in close proximity (less than 6 feet) for more than 15 minutes to a person or persons diagnosed with COVID19.

    • Notification to other class participants will only be made if a positive COVID19 test result is made.

  16. If a program participant has been in close contact* with someone diagnosed with COVID19:

    • The participant will email info@heartwoodnatureprograms.org to inform the program directors.

    • The program directors at Heartwood will contact the Department of Health for guidance.

    • The program participant should quarantine for 10 days and watch for signs of fever, cough, shortness of breath, and other COVID-19 symptoms during the 10 days after the last day they were in close contact* with the sick person with COVID-19. *Close contact occurs when someone has been in close proximity (less than 6 feet) for more than 15 minutes to a person or persons diagnosed with COVID19.

    • Notification to other class participants will only be made if a positive COVID19 test result is made.

  17. If a program participant has COVID19:

    • The participant will email info@heartwoodnatureprograms.org to inform the program directors.

    • The program directors at Heartwood will contact the Department of Health for guidance and communicate with the local King County health jurisdiction: https://www.doh.wa.gov/AboutUs/PublicHealthSystem/LocalHealthJurisdictions and King County Coronavirus Call Center: 206-477-3977.

    • All Heartwood program participants will be informed via email and “Remind” immediately.

    • Who will need to quarantine for 10 days if a program participant has been diagnosed with COVID19?

      • Participants in the program that have been in close contact* with the person diagnosed with COVID19 AND this close contact occurred within 48 hours of the person diagnosed with COVID19 showing symptoms.

        • *Close contact occurs when someone has been in close proximity (less than 6 feet) for more than 15 minutes to a person or persons diagnosed with COVID19.

      • Siblings in other classes and any participants they have had close contact with.

      • Any participant, program wide, that feels more comfortable quarantining may do so, even if they have had no close contact* with the person diagnosed with COVID19.

    • Who does not have to quarantine for 10 days if a program participant has been diagnosed with COVID19?

      • Program participants that have not had close contact with the child or adult diagnosed with COVID19. This includes:

        • Other classes (classes at Heartwood will not be combined for any reason).

        • Possibly pods within the same class if the class has split into pods and maintained a 6 foot separation between pods at all times.

          • What is a pod? Heartwood is considering splitting each class of 10-12 children into separate pods of 5-6 children to further reduce class sizes and potential exposures. If the lead teachers can state with confidence that the pods within a class have not had any close contact*, then students in that pod do not need to quarantine.

    • The families in the class will be sent the following information via email: “What to do if you were potentially exposed to someone with COVID-19” https://www.doh.wa.gov/Portals/1/Documents/1600/coronavirus/COVIDexposed.pdf

    • Portapotties and park bathrooms will be cleaned and sanitized.

    • The pods or classes affected will resume class after 10 days for program participants that remained symptom free for the duration of the 10 days.

    • Anyone diagnosed with COVID19 can return to programming:

      • After at least 24 hours have passed since last fever without the use of fever-reducing medications AND at least 10 days have passed since signs first showed up.

      • OR it has been at least 24 hours since recovery AND a healthcare professional provides a note that the participant does not have suspected or confirmed COVID-19 and may return to care.

  18. If a program participant develops signs of any illness while programming is in progress:

    • The program participant will be separated from the group.

    • The program participant will wear a mask.

    • The supervising adult will maintain a 6 foot distance from the program participant.

    • The parent/guardian will be called and the participant will be sent home as soon as possible.

    • All areas the program participant has touched will be sanitized.

    • Notification to other class participants will only be made if a positive COVID19 test result is made.

  19. If your child has chronic symptoms that are not related to communicable diseases:

    • If your child experiences chronic allergies, sinus problems, or some other type of symptom that could be interpreted as a cold, flu or coronavirus, get a note from your doctor and email it to info@heartwoodnatureprograms.org.

© 2020 Heartwood Nature Programs. All Rights Reserved. Kenmore, WA

Contact us: info@heartwoodnatureprograms.org

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